![]() Things To Keep In Mind While Addressing An Envelope 1).An easy to understand guide with photos that summarize the official USPS address formatting guidelines. WSU Tri-Cities Copy and Mail Distribution Center.University mailing services departments at the Pullman, Spokane, Tri-Cities, and Vancouver campuses provide assistance with preparing, addressing, and sending foreign mail.įor more information concerning mail services at each of the campuses, see the following: Abbreviations for Canadian Provinces Province The second address format provides mechanized sorting but does not provide for processing on the optical character reading equipment. When the Postal Code is isolated on the last line, CANADA must be the last item on the preceding line. Mail will be processed by optical character reading equipment. Country NameĬANADA (in capital letters) must be included in the address. ![]() Mailers are encouraged to use the code to simplify mail processing and speed delivery. domestic mail for eventual delivery in Canada, use of the Canada Postal Code is not mandatory. Examples: Hungaryįor mail deposited in the U.S. ![]() Addresses in Foreign CharactersĪddresses in foreign characters, e.g., Russian, Greek, Arabic, Hebrew, Japanese, or Chinese must include an interline English translation of the names of the destination’s post office, province and country. Place the name and address in the lower center right. Use at least the entire right half of the address side of the piece of mail for the name and address of the addressee, postage stamps or postage-tape impressions, service labels, and postal notations (postmarks, etc.). The sender’s name and complete address must be written in capital letters. The complete address of the sender, including ZIP Code, must appear in the upper left corner of the address side. The address must be placed lengthwise on only one side of the mail. The entire address must be legible and written in full in capital letters. If the information is not typewritten, it should be legibly printed. The city and country must be in English, and not abbreviated. The country name must be the last item in the address. The name of the city and country of destination must be written in full in capital letters. Affix the customs forms near the shipping label without covering up any information. Affix the shipping address label on the lower center right area of the parcel.The sender’s signature certifies that all entries are correct and that the parcel contains no dangerous material prohibited by postal regulations. Sign and date the form in the block indicated on all parts of the form.Print copies of the shipping address label and applicable customs form.Enter sender’s full name and return address in the blocks indicated.If not, the sender does not check these boxes. Indicate in the appropriate check box on the forms whether the parcel contains gifts, merchandise, or commercial samples.See Assistance below.) Note: The WSU Vancouver Mailroom enters the parcel weight on customs declaration form before mailing.) (Contact the campus mailing services office for assistance with estimating parcel weight. Show the total weight of the parcel, if known or estimate of the weight.Declaring no value does not exempt the item from customs examination or charges in the destination country. The sender may declare that the contents have no value. State the exact quantity of each article in the parcel.The description must be in English, although an interline translation in another language is permitted. General descriptions such as “food,” “medicine,” “gifts,” or “clothing” are not acceptable. Provide a complete description of each article in the parcel, even if it contains commercial samples, gifts, or merchandise.To complete the PS Form 2976: Customs Declaration-Sender’s Declaration and the PS Form 2976-A: Customs Declaration and Dispatch Note, the sender must: The sender prints one copy of the shipping label and customs form for attachment to the package and one copy for departmental records. Senders must prepare customs declarations electronically using the online form at USPS Custom Forms. Two customs declarations forms (PS Form 2976 and PS Form 2976-A) are used, in accordance with postal standards and the requirements of the country to which the item is being mailed. The sender must complete customs declaration forms for each parcel weighing over one pound. Customs Declaration FormsĪ customs declaration form is not required for a parcel weighing less than one pound. Non-envelope mail, e.g., folded self-mailers or paper folded to make a non-envelope mailer, may not be sent outside the U.S. The sender must place all foreign letter mail in envelopes. Postal Service (USPS) requires complete adherence to the following regulations regarding addressing foreign mail.
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